Respecting the privacy rights of individuals is very important to us. We are committed to complying with all applicable data protection legislation including but not limited to the General Data Protection Regulation 2016/679, the Data Protection Act 2018 and the Data Protection Acts 1988 – 2018. This privacy notice explains how we collect, store and use personal data about you when you fill in the Landlord Information Form.
We are required to process the following personal data:
- Landlord Name, address, and email address
- Managing agent’s name, address email address and job title
- Payment and bank details for rent, insurance and service charge.
This processing is necessary in order to have a clear record of all Landlords information, including a managing agent details and whether there has been a VAT election, so that we have the right contacts and can correctly pay any relevant property charges.
We process data solely for the purpose of contacting landlords and paying the relevant property charges.
A digital copy of the document will be securely stored in the Domino’s Estates department Shared Drive. We will also forward a copy of the document to our Purchase Ledger Team and Sanderson Weatherall LLP. The physical copy is destroyed.
All information you provide to us is stored on our secure servers. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and corporate measures to safeguard and secure the information we receive.
Domino's is a franchised business, where almost all stores are owned and operated by independent Domino’s Pizza franchisees (each a “Franchisee” and together our “Franchisees”). In some circumstances we may share the information with the relevant Franchisee for the store in question. Please see our joint controller statement available here for further information on the legal relationship between us and our Franchisees in relation to your personal information.
In some circumstances, we may have to disclose your personal information by law, because a court or the police or other legal or regulatory enforcement agency has asked us for it.
We may also share your personal information with a purchaser or a potential purchaser of our business. We have a legitimate interest to do this: to assist with the sale or potential sale of our business.
We require all third parties that we work with to treat your personal information as confidential and to fully comply with all applicable UK and Ireland data protection and consumer legislation.
We do not keep longer than is necessary for the purpose. We will delete your data once you cease to be a landlord and your details are no longer needed for the purpose.
You have a right to request access to or rectification of your personal data which we hold about you. You also have a right to erase your personal data, to restrict the processing of your personal data and the right to receive your personal data that you have provided to us and to transit such personal data to another data controller.
You have the right to object at any time to any processing of your personal data where our lawful basis for such processing is legitimate interests.
To exercise any of your rights, please contact us at firstname.lastname@example.org or write to us at Domino's Head Office, 1 Thornbury, West Ashland, Milton Keynes MK6 4BB for the attention of the Data Protection Officer.
Please note, when dealing with a data subject request, we have a duty to take reasonable measures to verify the identity of the data subject who has made the request.
If you are concerned about our processing of your personal data, you have a right to make a complaint to the Information Commissioner’s Office in the UK and the Data Protection Commission in the Republic of Ireland.
If you think any information we have about you is incorrect or incomplete, please write to us or email us and we will correct or update any information as soon as possible.
This notice is for information purposes only and does not create contractual rights or obligations. It may be amended by us at any time.